• Register

Data Net Blog

Are Your Printing Expenses Secretly Out of Control?

Are Your Printing Expenses Secretly Out of Control?

How often have you thought about how much money your printer is eating? Today’s blog will help your organization save as much money as possible on printing costs so that you can cut down on the waste your business suffers from. It all starts with calculating the individual cost of each of your pages.

But Why?
Chief among the printer’s operational costs is the cost per page. This includes the costs for ink and paper. Ink is generally distributed in cartridges, which will need to be replaced frequently to preserve print quality. These cartridges aren’t cheap, and the cost will depend on the type of printer you use and the type of documents you print with them. Depending on what you print, you could be looking at considerably higher costs compared to what someone else might consider “normal” printer usage.

Determining the cost-per-page, or CPP, is extremely important to ensure that you get the best deal for your business’ printing needs. If there is a heavy loss per page, you’ll spend more on printing than necessary, creating a negative return on investment.

Calculating Your Average Cost Per Page
The calculation for CPP is simple, but it will vary depending on the type of cartridge you are using. Basically, all you need to do is divide the price of the cartridge by the cartridge yield rating (the approximate number of pages the cartridge will print). For example, let’s say that you spend $25 on a cartridge of black ink that will get you 525 pages. You plug this into the calculation like so:

25/525 = 0.048

This cost in this case is about 5 cents per page.

Calculating the CPP of Complicated Printers
Depending on the ink cartridge, you might have a couple extra steps involved in this process. Each individual cartridge has a different color (black, cyan, yellow, and magenta), or there may be two cartridges that cover them all (black and cyan, yellow, magenta). The calculation will be mostly the same, but you have to make a couple of small adjustments to account for the colors.

When you add colors into the mix, you need to use the CPP of each individual color and add it to the total. Printing in color, as expected, costs more than if you were to just print in black ink.

Plus, consider that ink manufacturers will base the yield rating on the traditional standardized documents that most businesses will use. This means that the yield isn’t an accurate description for how much you will get from each cartridge--at least, not for every single business. It’s merely an average. Therefore, it’s critical that you round up when in doubt.

Controlling Your Printing
If you can successfully calculate how much ink your business uses, you have the opportunity to optimize its use and save considerable amounts of capital for other purposes.

Data Net can help you do this. We can provide you with printing solutions so that you can keep your organization’s printing problems under control. For example, we can set up printing quotas and reports so that you can see which specific individuals need to scale back on the printing. To learn more, reach out to us at (760) 466-1200.

Tip of the Week: How to Use PowerPoint More Effici...
There’s a New Internet Explorer Zero-Day Threat in...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, May 22, 2019

Captcha Image

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Productivity Privacy User Tips Google Internet Smartphones Data Microsoft Communication Tech Term Efficiency Malware Hardware Communications Mobile Device Cloud Innovation Email Cybersecurity Android IT Support Windows 10 Business Mobile Devices Users Business Management Network Browser Passwords Hackers Software IT Services Social Media Outsourced IT Small Business Wi-Fi Ransomware Collaboration Applications Managed IT Services VoIp Backup Internet of Things Data Backup Holiday Smartphone Managed IT services Workplace Tips Bandwidth Apps Cloud Computing Chrome Data recovery Hosted Solutions Wireless Networking Word Gadgets Patch Management Saving Money Miscellaneous Employer-Employee Relationship Access Control Blockchain Gmail Marketing Information Microsoft Office Computer Automation Remote Monitoring and Management Medical IT Artificial Intelligence Cortana Password Save Money Router Wireless Charging Government Remote Computing Connectivity How To Virus Office Virtual Assistant Managed IT Service Virtualization Voice over Internet Protocol Upgrade Paperless Office Physical Security Phishing VPN Compliance Value Healthcare BDR Office 365 Data Management Data Protection Net Neutrality G Suite Excel Data Security Business Intelligence Telephony Tech Terms Cost Management Scam Data Breach Mobility Computers Facebook Authorization Hard Disk Drive Database HIPAA Threat Congratulations Personal Information Big Data Business Technology Technology Tips Voice over IP RAM Employee-Employer Relationship Network Attached Storage Specifications Environment Amazon Travel Training Edge File Sharing Millennials Trends Error Botnet Hybrid Cloud Outlook iPhone Help Desk HP Spam IT budget Knowledge Twitter Battery Microsoft Teams Website Video Cybercrime Hard Drive Printing WhatsApp E-Commerce Electronic Health Records Conferencing e-waste Lead Generation Education Security Cameras Dongle A.I. Remote Monitoring Inventory Cables Profitability Licensing Business Continuity Document Management Antivirus SaaS News Time Management Company Culture Customer Service Machine Learning Tactics Processors Paper Managed Service Payment Laptop Backup and Disaster Recovery eCommerce Health disposal Live Streaming Wearables Movies Touchscreen Retail IT Management Mobile Security Eliminating Downtime Tech Support Law Enforcement Staff Telecommuting GDPR Telephone System Chrome OS Managing Stress User Tip Spyware Ink instant Messaging Sales Hard Drives Online Shopping Remote Support Employees Server Management Content Filtering Maintenance Plug-In Analytics Microsoft Office 365 Operating System Server BYOD Alert Vulnerability Certification Digital Websites Streaming Media Storage Cleaning Troubleshooting Telecommute PowerPoint Vulnerabilities Tablet SSD Settings Solid State Drive WannaCry Internet Explorer Proactive IT User Security Unified Communications Authentication Human Resources Comparison Wireless Internet Safety Workers Downloads Dark Web Bring Your Own Device Update Apple Data loss Tip of the week Sports Reporting Cryptocurrency Windows 7 Quick Tips Analysis Disaster Recovery WiFi Printers Regulation Thank You

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123