• Register

Data Net Blog

Are Your Printing Expenses Secretly Out of Control?

Are Your Printing Expenses Secretly Out of Control?

How often have you thought about how much money your printer is eating? Today’s blog will help your organization save as much money as possible on printing costs so that you can cut down on the waste your business suffers from. It all starts with calculating the individual cost of each of your pages.

But Why?
Chief among the printer’s operational costs is the cost per page. This includes the costs for ink and paper. Ink is generally distributed in cartridges, which will need to be replaced frequently to preserve print quality. These cartridges aren’t cheap, and the cost will depend on the type of printer you use and the type of documents you print with them. Depending on what you print, you could be looking at considerably higher costs compared to what someone else might consider “normal” printer usage.

Determining the cost-per-page, or CPP, is extremely important to ensure that you get the best deal for your business’ printing needs. If there is a heavy loss per page, you’ll spend more on printing than necessary, creating a negative return on investment.

Calculating Your Average Cost Per Page
The calculation for CPP is simple, but it will vary depending on the type of cartridge you are using. Basically, all you need to do is divide the price of the cartridge by the cartridge yield rating (the approximate number of pages the cartridge will print). For example, let’s say that you spend $25 on a cartridge of black ink that will get you 525 pages. You plug this into the calculation like so:

25/525 = 0.048

This cost in this case is about 5 cents per page.

Calculating the CPP of Complicated Printers
Depending on the ink cartridge, you might have a couple extra steps involved in this process. Each individual cartridge has a different color (black, cyan, yellow, and magenta), or there may be two cartridges that cover them all (black and cyan, yellow, magenta). The calculation will be mostly the same, but you have to make a couple of small adjustments to account for the colors.

When you add colors into the mix, you need to use the CPP of each individual color and add it to the total. Printing in color, as expected, costs more than if you were to just print in black ink.

Plus, consider that ink manufacturers will base the yield rating on the traditional standardized documents that most businesses will use. This means that the yield isn’t an accurate description for how much you will get from each cartridge--at least, not for every single business. It’s merely an average. Therefore, it’s critical that you round up when in doubt.

Controlling Your Printing
If you can successfully calculate how much ink your business uses, you have the opportunity to optimize its use and save considerable amounts of capital for other purposes.

Data Net can help you do this. We can provide you with printing solutions so that you can keep your organization’s printing problems under control. For example, we can set up printing quotas and reports so that you can see which specific individuals need to scale back on the printing. To learn more, reach out to us at (760) 466-1200.

Tip of the Week: How to Use PowerPoint More Effici...
There’s a New Internet Explorer Zero-Day Threat in...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, October 23, 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Tech Term Cybersecurity Privacy Cloud Smartphones Malware Internet Productivity Microsoft Communication Browser Communications Android Hardware Email VoIp Hosted Solutions Small Business Efficiency Data Managed IT services Wi-Fi User Tips Passwords Software Ransomware Google Social Media Marketing Mobile Devices Business Management Collaboration Business Patch Management Network Saving Money Innovation Cloud Computing IT Support Windows 10 Blockchain Internet of Things Hackers Users Mobile Device Applications Backup Employer-Employee Relationship Workplace Tips Artificial Intelligence Data Backup Smartphone Computer Wireless Compliance Save Money Virus IT Services How To Bandwidth Outsourced IT Physical Security Phishing Cortana Information VPN Router Wireless Charging Government Remote Computing BDR Data Management Access Control Excel Virtual Assistant Chrome Managed IT Service Scam Data Breach Virtualization Business Intelligence Data recovery Tech Terms Cost Management Microsoft Office Computers Miscellaneous Automation Data Protection Managed IT Services Networking Gmail Word Education Comparison Apps GDPR Cybercrime Remote Monitoring Workers Voice over Internet Protocol Licensing Ink Password e-waste News Tip of the week Managing Stress Dongle Maintenance Plug-In Inventory HIPAA Document Management Antivirus Microsoft Office 365 Business Technology Voice over IP Backup and Disaster Recovery Live Streaming Specifications Streaming Media Machine Learning Storage Tactics Retail File Sharing Millennials Laptop Tech Support Knowledge Battery PowerPoint disposal Telephone System G Suite Troubleshooting Internet Explorer IT Management Proactive IT Mobile Security Hard Drive Paperless Office Unified Communications Staff Authentication Holiday Hard Drives Conferencing Lead Generation Downloads Dark Web Remote Support Alert Vulnerability Sports Server Management Reporting Value Cleaning Analytics Bring Your Own Device Update eCommerce Threat Remote Monitoring and Management Operating System Processors Digital RAM Websites Authorization Amazon SSD Office Trends Telecommute Error Medical IT Law Enforcement Telecommuting Hybrid Cloud Outlook Apple Sales Online Shopping Printing User Tip Spyware Microsoft Teams Safety Facebook Congratulations Content Filtering A.I. Data loss Office 365 Travel Server Connectivity SaaS Database Botnet Big Data Cables Technology Tips iPhone Tablet Settings Paper Network Attached Storage Environment Edge Company Culture IT budget Twitter Gadgets WhatsApp WannaCry HP Movies Spam Touchscreen Website User Security Telephony Printers WiFi Regulation Thank You Analysis Quick Tips Managed Service Disaster Recovery

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123