Blog
home
  • Register

Data Net Blog

How to Minimize Your Printer’s Impact on Your Budget

How to Minimize Your Printer’s Impact on Your Budget

For all the paperless solutions that are available, we understand that some businesses still rely on printed hardcopy documentation. This doesn’t mean, however, that there aren’t ways that you can optimize your printing habits, saving your business a pretty penny in the process.

Here, we’ll review a few of these approaches to help you better manage your office’s printing tendencies.

Putting a Print Policy Together

Naturally, any approach you leverage should be compiled into a document that outlines how your staff should be using the printers at their disposal. This policy should include the following considerations:

  • How many prints each department/user should make in a given period of time.
  • Which documents can be printed in color, and which should remain in greyscale.
  • Which documents should be produced in hardcopy, and which can remain digital.
  • Which pages from a given document actually need to be printed, and which can be omitted from the hardcopy.
  • The cases in which double-sided printing is an option.
  • Whether or not a document has received an initial proofreading.

Naturally, these guidelines should be just that - preferable ranges, rather than hard and fast rules. You never know when your business processes may suddenly require quite a bit of printed hardcopies, so don’t hamstring yourself by limiting your capability. Having said that, it is important to acknowledge that placing limits on things like printing caps has been shown to naturally reduce the amount of printing that actually takes place, saving you a bit of capital through awareness alone.

Using Network Printers with Print Management Software

Accomplishing this organic decrease in printing can be as simple as implementing a few inorganic solutions. Instead of investing the kind of money needed for each employee to have their own, self-managed printer, it is almost certainly more economical to invest in a network-attached printer that the entire office can share use of. The other benefit of these printers is that you are able to examine your company’s printing habits and identify any waste that is occurring - plus, it reduces the number of devices that will potentially need to be repaired at some point down the line.

In short, there are a lot of reasons that it still makes sense to keep a printer in the office. For assistance in properly setting one up on your network, Data Net is here to help. Reach out to us at (760) 466-1200 to learn more.

Is Your Business Leaking Data?
Most Noteworthy Data Breaches in 2019
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, February 28, 2020

Captcha Image

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Network Security Productivity Data Privacy Smartphones Efficiency Malware IT Support Hackers Innovation Google Communication User Tips Email Microsoft Tech Term Managed IT Services Computer Software Small Business Hardware Communications Internet Users Mobile Device Cybersecurity VoIp Android Outsourced IT Cloud Windows 10 Mobile Devices Business Management Workplace Tips Miscellaneous Ransomware Social Media Cloud Computing Passwords IT Services Collaboration Business Browser Wi-Fi Data Backup Apps Hosted Solutions Network Holiday Windows Information Data recovery Gadgets Smartphone Facebook Upgrade Internet of Things Applications Managed Service Bandwidth Backup Blockchain Managed IT services Patch Management Networking Phishing Employer-Employee Relationship Access Control Gmail Chrome Marketing Wireless Microsoft Office VPN Word Business Intelligence Router Managed IT Service Automation Quick Tips Saving Money Save Money Laptop Compliance Apple Value BDR Cortana iPhone Business Continuity Tech Terms Cost Management Bring Your Own Device Remote Monitoring Wireless Charging Payment Cards Government Remote Computing RAM Remote Monitoring and Management Social Network Computers Virus How To Office Virtual Assistant Retail Virtualization Medical IT Telephone System Healthcare Going Green Office 365 Processor Artificial Intelligence Physical Security Net Neutrality Password Connectivity Data Protection Company Culture Settings Data Security Telephony Mobility Excel Voice over Internet Protocol Batteries Paperless Office Scam Data Breach Business Technology Employee-Employer Relationship Windows 7 Data Management G Suite Unified Communications Authentication Security Cameras Risk Management Telecommute Internet Explorer Proactive IT Virtual Private Network Hard Drive Electronic Health Records Vendor SSD Wireless Internet Conferencing Website Lead Generation Time Management Insurance Downloads Dark Web Computer Repair WhatsApp Customer Service Holidays Update Payment Safety Sports Reporting IT Education Authorization News eCommerce Wearables Data loss Threat Customer Relationship Management Licensing Processors Health Updates Database Amazon Chrome OS File Management Big Data Technology Tips Trends Error IT Service OneNote Network Attached Storage Environment Hybrid Cloud Outlook instant Messaging Threats Edge Hosted Desktop Law Enforcement Live Streaming Telecommuting Microsoft Teams Sales Online Shopping HP Spam Printing Managed Service Provider Tech Support User Tip Spyware Employees Distribution IT budget Twitter Mobile Certification Cybercrime Content Filtering Current Events A.I. Windows Server 2008 R2 e-waste Cables Profitability Remote Support Server Vulnerabilities Scams Dongle SaaS Firewall Inventory Tablet Cleaning Recycling Document Management Antivirus Paper Co-Managed IT Alert Vulnerability Solid State Drive Fleet Management User Security Display Machine Learning Tactics WannaCry Human Resources Mobile Office Backup and Disaster Recovery Movies Touchscreen Taskbar disposal Eliminating Downtime Comparison Cryptocurrency Project Management GDPR Profiles Workers IT Management Mobile Security Managing Stress Personal Information Staff Ink Humor Tip of the week Hard Disk Drive Multi-Factor Authentication Microsoft Office 365 Voice over IP Training Benchmarks Maintenance Plug-In HIPAA Managed Services Provider Hard Drives Help Desk National Security Server Management BYOD Specifications Search Analytics Streaming Media Storage Congratulations Shadow IT File Sharing Millennials Operating System Troubleshooting Knowledge Botnet Battery E-Commerce Bitcoin Digital Websites PowerPoint Memes Travel Video Mobile Device Management Financial Analysis WiFi Disaster Recovery Thank You Printers Regulation

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123