• Register

Data Net Blog

Small Business File Sharing and Collaboration

Small Business File Sharing and Collaboration

The more successful your business is, the more files you have. These files need a storage facility. For decades, each file that needed to be kept would be printed off and stored in a file cabinet. Today, there are better solutions; and, since a lot of the work being done today is collaborative, file sharing has really moved to the digital age. Let’s help you do some things you need to do to maintain efficient file management systems.

Have a Plan

If you plan on using your file sharing system to promote better productivity, there is something that you should know: collaboration is best when it’s simple. To promote simplicity, your file sharing platform will need to be accessible from remote locations and be managed properly. Some of the rules you will want to implement in your file sharing platform that will promote collaboration include:

  • Shallow folders - Don’t go too deep. The easier things are to find, the better for everyone. The more levels people have to navigate, the less apt they are to file things away properly. Limiting to, say, three levels will help keep cooperative data storage easy and useful for everyone.
  • Coordinated filings - It will always be frustrating to go to a folder where something ought to be only to not find the file you are looking for, especially if they are supposed to be shared resources.
  • Relevant naming - Have a plan when naming files and folders. Name them as practically as you can. 
  • Consistent use of file types - Does your team vary the type of files you use? To keep continuity both in storage and in quality, using the same file formats can be beneficial.
  • No trash - Saving files that don’t belong in a folder can gum up the folder pretty fast. Keep trash out of your folders for the best experience. 

By having an overarching strategy in place, you and your team will be able to quickly find the folders and files in your file sharing platform. 

Control over Collaborators

We all know collaboration is the driving force behind today’s productive workforce. Your team has to function as one to create, and sustain, the revenue streams your business depends on. That means security has to be a priority. By controlling the access points to your file sharing platform, you can ensure that people who need access, have it, while also protecting your business from unauthorized access. 

Prioritize Data Security

While simplicity and access control will go a long way toward keeping your file sharing platform secure, for it to be truly safe, you absolutely need to train your team and use innovative tools. Encryption tools go a long way toward ensuring data remains secure. 

If you would like more information about how to make your file sharing platform work best for your company, call the professionals at Data Net today at (760) 466-1200.

DHS Worried About Lack of Cybersecurity Talent
Tip of the Week: How to Use Email More Efficiently


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, November 20, 2019

Captcha Image

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Network Security Data Productivity Malware Privacy Hackers Google Efficiency User Tips Microsoft Smartphones IT Support Innovation Communication Tech Term Email Mobile Device Computer Internet Hardware Cybersecurity Communications Managed IT Services Users Software Cloud Small Business Workplace Tips Outsourced IT Windows 10 VoIp Ransomware Android Mobile Devices IT Services Business Management Business Collaboration Social Media Network Browser Passwords Miscellaneous Backup Internet of Things Hosted Solutions Data Backup Smartphone Apps Cloud Computing Wi-Fi Data recovery Information Applications Gmail Gadgets Wireless Windows Managed Service Bandwidth Upgrade Holiday Managed IT services Blockchain Chrome Microsoft Office Employer-Employee Relationship Marketing Save Money Word Laptop Patch Management VPN Saving Money Compliance Value Phishing Managed IT Service Business Intelligence Access Control Facebook Networking Medical IT Telephony Artificial Intelligence Quick Tips Password Business Continuity Connectivity Payment Cards Company Culture Virus How To Voice over Internet Protocol Paperless Office Cortana Router Government Remote Computing Healthcare Going Green BDR Physical Security Wireless Charging Processor Net Neutrality Data Management G Suite Office Virtual Assistant Data Security Excel Virtualization Cost Management Mobility Tech Terms Scam Data Breach Office 365 Computers Automation Remote Monitoring and Management Data Protection Batteries Apple RAM Settings Employee-Employer Relationship Travel Hybrid Cloud Outlook WannaCry Help Desk National Security HP Spam Botnet User Security Windows 7 Search IT budget Twitter Comparison Video Cybercrime Printing Workers E-Commerce Bitcoin iPhone Microsoft Teams Vendor e-waste WhatsApp Tip of the week Security Cameras Risk Management Dongle Website A.I. Electronic Health Records Education Cables Profitability HIPAA Document Management Antivirus Remote Monitoring SaaS Business Technology Voice over IP Time Management Insurance Inventory Specifications Customer Service Machine Learning Tactics News Paper File Sharing Millennials Payment Backup and Disaster Recovery Licensing Health Social Network disposal Wearables Movies Touchscreen Knowledge Battery Live Streaming Eliminating Downtime Hard Drive Updates Staff Retail GDPR Chrome OS File Management IT Management Mobile Security Conferencing Lead Generation OneNote Telephone System Ink instant Messaging Threats Hard Drives Tech Support Managing Stress Employees Server Management Maintenance Plug-In Analytics Microsoft Office 365 BYOD Processors Certification Digital Websites Remote Support Streaming Media Storage eCommerce Current Events Operating System Vulnerability Troubleshooting Windows Server 2008 R2 Telecommute Cleaning PowerPoint Vulnerabilities Scams SSD Alert Solid State Drive Internet Explorer Proactive IT Law Enforcement Telecommuting Recycling Unified Communications Authentication Wireless Internet User Tip Spyware Display Safety Downloads Dark Web Sales Online Shopping Human Resources Mobile Office Bring Your Own Device Update Content Filtering Taskbar Data loss Sports Reporting Cryptocurrency Project Management Hard Disk Drive Database Threat Personal Information Big Data Technology Tips Authorization Server Network Attached Storage Environment Congratulations Amazon Training Benchmarks Edge Trends Error Tablet Managed Services Provider Analysis Disaster Recovery Financial Printers WiFi Regulation Thank You

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123