• Register

Data Net Blog

Small Business File Sharing and Collaboration

Small Business File Sharing and Collaboration

The more successful your business is, the more files you have. These files need a storage facility. For decades, each file that needed to be kept would be printed off and stored in a file cabinet. Today, there are better solutions; and, since a lot of the work being done today is collaborative, file sharing has really moved to the digital age. Let’s help you do some things you need to do to maintain efficient file management systems.

Have a Plan

If you plan on using your file sharing system to promote better productivity, there is something that you should know: collaboration is best when it’s simple. To promote simplicity, your file sharing platform will need to be accessible from remote locations and be managed properly. Some of the rules you will want to implement in your file sharing platform that will promote collaboration include:

  • Shallow folders - Don’t go too deep. The easier things are to find, the better for everyone. The more levels people have to navigate, the less apt they are to file things away properly. Limiting to, say, three levels will help keep cooperative data storage easy and useful for everyone.
  • Coordinated filings - It will always be frustrating to go to a folder where something ought to be only to not find the file you are looking for, especially if they are supposed to be shared resources.
  • Relevant naming - Have a plan when naming files and folders. Name them as practically as you can. 
  • Consistent use of file types - Does your team vary the type of files you use? To keep continuity both in storage and in quality, using the same file formats can be beneficial.
  • No trash - Saving files that don’t belong in a folder can gum up the folder pretty fast. Keep trash out of your folders for the best experience. 

By having an overarching strategy in place, you and your team will be able to quickly find the folders and files in your file sharing platform. 

Control over Collaborators

We all know collaboration is the driving force behind today’s productive workforce. Your team has to function as one to create, and sustain, the revenue streams your business depends on. That means security has to be a priority. By controlling the access points to your file sharing platform, you can ensure that people who need access, have it, while also protecting your business from unauthorized access. 

Prioritize Data Security

While simplicity and access control will go a long way toward keeping your file sharing platform secure, for it to be truly safe, you absolutely need to train your team and use innovative tools. Encryption tools go a long way toward ensuring data remains secure. 

If you would like more information about how to make your file sharing platform work best for your company, call the professionals at Data Net today at (760) 466-1200.

DHS Worried About Lack of Cybersecurity Talent
Tip of the Week: How to Use Email More Efficiently


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, February 18, 2020

Captcha Image

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Network Security Productivity Data Privacy Efficiency Smartphones Malware Innovation Hackers User Tips Email Communication Microsoft Google Managed IT Services Computer Tech Term Software IT Support Small Business Hardware Communications Users Mobile Device Cybersecurity VoIp Internet Android Mobile Devices Cloud Business Management Windows 10 Ransomware Miscellaneous Workplace Tips Outsourced IT Collaboration Cloud Computing IT Services Business Passwords Social Media Data Backup Apps Hosted Solutions Network Browser Gadgets Smartphone Windows Applications Bandwidth Upgrade Data recovery Information Holiday Facebook Backup Internet of Things Wi-Fi Managed Service Employer-Employee Relationship Patch Management Gmail Marketing Phishing VPN Wireless Access Control Blockchain Chrome Microsoft Office Managed IT services Networking Quick Tips Word Save Money Laptop Saving Money Compliance Value BDR Business Intelligence Apple Router Automation Managed IT Service Artificial Intelligence Virtualization Password Remote Monitoring Business Continuity Connectivity Office 365 How To Data Protection Virus Payment Cards Company Culture Settings Retail Social Network Voice over Internet Protocol Paperless Office Telephony Telephone System Physical Security Healthcare Going Green Data Management Processor Business Technology Net Neutrality Excel G Suite Data Security Tech Terms Cost Management Scam Data Breach Mobility Cortana Bring Your Own Device Computers Remote Monitoring and Management Government Remote Computing Batteries RAM Wireless Charging Employee-Employer Relationship Office Virtual Assistant iPhone Medical IT Windows 7 Website Video Mobile Device Management Humor Printing Cybercrime Law Enforcement Telecommuting WhatsApp E-Commerce Bitcoin Microsoft Teams e-waste User Tip Spyware Education Security Cameras Risk Management A.I. Dongle Sales Online Shopping Electronic Health Records Vendor Cables Profitability Inventory Content Filtering Licensing Shadow IT Document Management SaaS Antivirus News Time Management Insurance Customer Service Holidays Memes Paper Machine Learning Tactics Payment Backup and Disaster Recovery Server Virtual Private Network disposal Live Streaming Wearables Movies Touchscreen Tablet Health IT Management Eliminating Downtime Mobile Security WannaCry Tech Support Updates GDPR Staff User Security Chrome OS File Management OneNote IT Ink Workers instant Messaging Threats Managing Stress Hard Drives Comparison Customer Relationship Management Maintenance Plug-In Server Management Tip of the week Analytics Microsoft Office 365 Remote Support Employees Distribution BYOD Operating System HIPAA Alert Vulnerability Certification Streaming Media Digital Storage Websites Voice over IP Cleaning Current Events Specifications Windows Server 2008 R2 Hosted Desktop PowerPoint Telecommute File Sharing Millennials Vulnerabilities Scams Troubleshooting SSD Fleet Management Managed Service Provider Internet Explorer Proactive IT Recycling Unified Communications Authentication Knowledge Battery Solid State Drive Wireless Internet Hard Drive Display Downloads Dark Web Safety Human Resources Mobile Office Conferencing Lead Generation Taskbar Firewall Sports Reporting Data loss Cryptocurrency Project Management Update Hard Disk Drive Multi-Factor Authentication Co-Managed IT Threat Database Congratulations Personal Information Big Data Authorization Technology Tips Amazon Network Attached Storage Environment Processors Travel Training Benchmarks Trends Edge Error eCommerce Botnet Managed Services Provider IT budget Outlook Twitter Help Desk National Security Profiles HP Spam Search Hybrid Cloud Analysis Disaster Recovery Financial WiFi Computer Repair Printers IT Service Regulation Thank You

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123