Blog
home
  • Register

Data Net Blog

By accepting you will be accessing a service provided by a third-party external to https://www.4datanet.com/

Tip of the Week: Video Conferencing, Done Better

Tip of the Week: Video Conferencing, Done Better

Video conferencing has become a staple in the workplace, especially as social distancing encourages teams to remain at home and collaborate remotely. Considering this, it only seemed prudent to dedicate this week’s tip to how to use video conferencing more effectively.

Setup Properly

When you need to work from home and join a video conference, you and your surroundings should get a little attention before the meeting begins.

First, you need to find a quiet area where you won’t be disturbed. While the video of Prof. Robert Kelly’s BBC World News interview being interrupted by his kids is adorably hilarious, it might not be as endearing to your coworkers if Rover jumps up and knocks over your workstation.

Make sure the area behind you (that will be visible to your fellow participants) is neat and tidy, and that your lighting makes you look okay. Once you’re properly settled, you’re ready to start your meeting… but wait!

Even though you’re working from home, you still need to maintain some level of business decorum. Tidy yourself up as though you were still participating in an in-house meeting and behave accordingly. Show up on time and dress appropriately for your workplace culture.

Plan Ahead

Furthermore, it pays off to take the time beforehand to set the stage for the meeting itself. Rather than allowing tangents and errant thoughts to dominate the meeting and eat up the available time you have, put together an agenda. By sharing the agenda with the other participants, you are preparing the group to hit the ground running.

The same goes for any documents or files that will be referenced in the meeting. Make sure that access to them is shared to the group beforehand so there isn’t an interruption later, like one person not being able to open them.

That being said, you should go into your meeting expecting some level of off-topic courtesy. People are going to ask about each other, especially after working together for any length of time. Instead of quashing this time, prepare for it and get down to business after pleasantries have been exchanged.

Collaborate Courteously

Once the meeting gets underway, it is important to remember that the rules are a little different than they would be during an in-person one.

For instance, a live meeting wouldn’t require you to have a microphone during the exchange. When it isn’t your turn to talk, make sure you are muted appropriately. Your coworkers don’t need to hear what is happening in your house at the time, and certainly don’t need to hear you if you step away to use the bathroom.

Your coworkers also deserve your complete attention, so even though they are not in the room with you, make sure that you remain focused. Working on other things or checking email throughout the meeting is another no-no.

By keeping these basic guidelines in mind, you are much better prepared to participate in an effective and productive remote meeting. Data Net can make sure you have the technology to do so. To learn more about what you’ll need, give us a call at (760) 466-1200.

How Cloud Solutions Fit into Businesses Today
Cyberattacks Circulating Around World Health Organ...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, October 01, 2020

Captcha Image

Tag Cloud

Tip of the Week Security Technology Best Practices Productivity Business Computing Network Security Data Efficiency Privacy Communication Hackers Google IT Support Malware Smartphones Hardware Email Innovation Cloud Small Business User Tips Microsoft VoIp Software Users Communications Workplace Tips Managed IT Services Cybersecurity Mobile Device Computer Business Collaboration Internet Tech Term Hosted Solutions Mobile Devices Business Management Android Outsourced IT Ransomware Social Media Windows 10 Miscellaneous Cloud Computing Passwords Backup Phishing Covid-19 IT Services Managed Service Smartphone Network Information Browser Data Backup Upgrade Apps Wi-Fi Data recovery Saving Money Applications Networking Internet of Things Microsoft Office Wireless Windows Bandwidth Gadgets Holiday Facebook Automation Employer-Employee Relationship Access Control Gmail Chrome Data Breach Quick Tips Marketing Apple VPN Compliance Remote Work BDR Managed IT services Blockchain Patch Management Employee-Employer Relationship Save Money Laptop Health Voice over Internet Protocol Word Router Conferencing Value Going Green Analytics Managed IT Service Business Intelligence Mobile Office Office 365 Remote Monitoring and Management Data Protection Batteries RAM Server Excel Settings Medical IT Telephony Windows 7 Twitter Mobile Device Management Artificial Intelligence Cybercrime Scam Password Business Continuity Connectivity Business Technology Payment Cards Company Culture Disaster Recovery iPhone Battery Social Network Paperless Office Cortana Education Remote Monitoring Government Remote Computing Healthcare Remote Wireless Charging Processor Virus Net Neutrality Data Management How To Retail G Suite Office Virtual Assistant Data Security Telephone System Virtualization Mobility Tech Terms Cost Management Physical Security Content Filtering Computers Bring Your Own Device Database Alert Managed Service Provider Vulnerability Threat Personal Information Big Data Technology Tips Cleaning Authorization Hard Disk Drive Multi-Factor Authentication Amazon Training Benchmarks Edge Mobile Trends Error Tablet Managed Services Provider Network Attached Storage Environment WannaCry Help Desk National Security HP Spam Firewall User Security Search IT budget Meetings Hybrid Cloud Outlook Co-Managed IT Printing Workers E-Commerce Bitcoin Management Microsoft Teams Comparison Video Tip of the week Security Cameras Risk Management Dongle Recovery A.I. Electronic Health Records Vendor e-waste HIPAA Document Management Antivirus Congratulations Profiles SaaS Voice over IP Time Management Insurance Inventory Printer Cables Profitability Customer Service Holidays Machine Learning Tactics Travel Humor Paper File Sharing Millennials Payment Backup and Disaster Recovery Botnet Remote Working Specifications Wearables Virtual Reality Movies Touchscreen Knowledge disposal Eliminating Downtime Hard Drive Updates Staff WhatsApp Shadow IT GDPR Chrome OS File Management IT Management Mobile Security Website Encryption OneNote Memes Ink instant Messaging Threats Hard Drives Managing Stress Lead Generation Licensing Virtual Private Network Maintenance Plug-In News Microsoft Office 365 Employees Distribution Server Management BYOD Processors Certification Digital Websites Computer Repair Streaming Media Storage eCommerce Current Events Operating System Innovations Windows Server 2008 R2 Telecommute Live Streaming IT PowerPoint Vulnerabilities Scams SSD PCI DSS Troubleshooting Tech Support Customer Relationship Management Internet Explorer Proactive IT Law Enforcement Telecommuting Recycling Remote Workers Unified Communications Authentication Solid State Drive Fleet Management Wireless Internet User Tip Spyware Display Safety IT Service Downloads Dark Web Sales Online Shopping Human Resources Taskbar Data loss Hosted Desktop Sports Reporting Cryptocurrency Project Management Remote Support Regulations Compliance Update Thank You Analysis Financial Printers Regulation WiFi

Latest News & Events

Please join us in congratulating Bill Vann on his promotion to Customer Success Manager....

Contact Us

Learn more about what Data Net can do for your business.

Call Us Today
Call us today
(760) 466-1200

5795 Kearny Villa Road
San Diego, California 92123